Activities

    Boy Scouts will be event volunteers and help in many different ways (see "Boy Scout jobs" below).  Scouts may earn service project hours.

   Pre-register:  Contact Margaret L.  Everyone planning to attend should turn in a Relay for Life Registration Form.  This includes Boy Scouts, parents, siblings, family members, friends, etc.  Scouts and adult scout leaders do not have to pay the $10 registration fee -- just turn in the form so the American Cancer Society has an idea who will be coming for planning purposes.  The fee is waived for scouts since they are volunteers.

    If anyone wants a Relay for Life T-shirt, they do need to pay $10 for the shirt.  Contact Margaret L. if you want a shirt.

    Anyone wishing to purchase a $10 luminary candle in honor or memory of a loved one should do so in advance, if possible.  Forms are available from Margaret L. or the American Cancer Society.
f you know someone who is a cancer survivor please invite them to the Relay.

   Clothes:  Wear your official uniform Friday and Saturday unless doing grunge work, when you should wear comfortable clothes and your Troop hat.

    Troop 174 camps inside the track at site #12 next to Troop 911.  Groups are welcome to decorate their campsite and have a theme.  We will use troop tents.

    Bring plenty of water, a cooler of ice, and food for yourself.  Additionally, some food will be provided by the event.  Scouts may bring light-weight stoves and grills.  Ground fires are prohibited.  Review the camping and cooking chapters of the Boy Scout Handbook.  Bring overnight items (Scout Handbook, pages 224 to 231), insect repellent, plus perhaps a folding chair.  You may bring cards, board games, chess, checkers, books, magazines, etc.  No electronic games, no Gameboys, no Walkmans, and no radios.  Bring shovels in case of rain.  When the luminary bags get wet, sand tends to go everywhere and it's a mess.  Water is available on site at a small building close to the track.  Port-o-johns will be on site.

    In the event of lightning please go to a safe area, such as inside your car.  Panas High School will be closed due to asbestos removal.

    No pets, no alcohol, no smoking  --  American Cancer Society's rules

   Conduct:  Follow the Scout Law and Scout Oath.

Friday:

• 5:00 p.m.-6:45 p.m. -- Scouts pick up donated food from designated businesses in Yorktown and Cortlandt Manor areas and bring it to the Relay.  Wear official uniform.
• 5:00 p.m.-10:00 p.m.  -- Fund Raising Teams registration.  Luminary-bag messages are written.
• 6:00 p.m. -- Official start of the event. Wear official uniform.
• 6:00-9:00 p.m. -- Activities in the Kid's tent: facepainting, magician, and animal encounters.
• 6:15 p.m. -- Scouts who are camping overnight arrive, set up tents, prepare campsite.
• 6:45 p.m. -- Scouts not camping overnight arrive.
• 6:45-7:00 p.m. -- Troop 174, Troop 911, and Cub Scouts prepare for flag ceremony and the Pledge of Allegiance.  Wear official uniforms.
• 7:00 p.m. -- Opening remarks.  Troop 174, Troop 911, and Cub Scouts lead flag ceremony and the Pledge of Allegiance.  Wear official uniforms.
• 7:10-7:20 p.m. -- Cancer survivors' Victory Walk around the track.  Wear official uniform.
• 7:20 p.m. -- After cancer survivor's Victory Walk, go to Troop 174's campsite at site #12 for instructions.
• 7:30-10:00 p.m. -- Scouts help set up luminary bags.
• 8:30-9:30 p.m. -- Scavenger Hunt.
• 10:00-10:45 p.m. -- Luminaria lighting ceremony.  Scouts help light luminary candles when instructed to, which will be after a prayer and speakers. Wear official uniform.
• 11:30 p.m. -- Pajama/bathrobe party.  Award to the best-dressed man, woman, boy, and girl.   Pajamas/bathrobe may be silly ones.
• Camp overnight.

• 12:30-6:00 a.m. -- Three movies to be shown in General Sleeping Tent.
• 7:00-8:00 a.m. -- Scouts pick up donated food from designated businesses in Yorktown and Cortlandt Manor areas and bring it to the Relay.  Wear official uniform.
• 6:00-9:00 a.m. -- Breakfast.
• 8:00-9:00 a.m. -- Scouts pick up and discard luminaria bags.
• 8:00 a.m. -- Closing ceremony and awards. Wear official uniform.
• 8:00 a.m.-noon -- Clean-up and breakdown of site.

Boy Scout jobs

• distribute information -- brochures, posters, luminaria forms
• make “goody bags” from items supplied by American Cancer Society
• make, place in locations, help light luminaria candles, and pick up luminaria candle bags on Saturday morning.  Karen of the ACS has many long butane gas lighters that may be used to light the candles
• pick up and bring to event donated food from local businesses in the Yorktown and Cortlandt Manor areas.  Pickup between 5pm and 7pm on Friday night and between 7am and 8am on Saturday morning
• staff food booth and information/cancer awareness booth
• bring American flag, troop flag, and flag stands
• lead Pledge of Allegiance at opening ceremony
• hourly litter pickup (there will be a trash dumpster on site)
• bring labeled trash cans/bins for soda can recycling
• recycle Relay for Life event soda cans and donate that money to the American Cancer Society
• make and bring a total of 10 donation collection cans.  These may be made from empty coffee cans or other kinds of containers.  Troop 174 will bring 5, and Troop 911 will bring 5 to total 10.
• post signs throughout the Relay site - garbage cans, inside the port-o-johns, etc.

 

 

Troop 911 will help with traffic/parking